Y & G Booster Club of Allen — a Texas nonprofit corporation. Adopted July 13, 2026.
The Organization is a Texas nonprofit corporation. These Bylaws explain how the Y&G of Allen (the "Organization") operates. Our mission is to support and promote educational activities and student development for students of Allen High School (the "School"). We operate exclusively for educational and charitable purposes, as required for federal tax-exempt status under Section 501(c)(3) of the Internal Revenue Code.
Section 1. Our Name. We are the Y & G Booster Club of Allen (the "Organization").
Section 2. Our Home Base. Our principal office is located in Texas. We can maintain additional offices anywhere the Board determines that they are necessary or desirable.
Section 3. Our Purposes. We exist to support students and their education. Specifically, we:
Section 4. We Are a Nonprofit. The Organization is organized and run exclusively for charitable and educational purposes. No profits or earnings go to individual members, directors, or officers. We can pay fair compensation for services, and we can spend money on our programs, but personal enrichment is not what we are about. We will not do anything that would put our federal tax-exempt status at risk.
Section 1. Who Can Join. Membership is open to any parent, guardian, alumni, or other interested adult who supports what we do and pays the annual dues set by the Board.
Section 2. Dues. The Board sets the annual dues amount and announces it at the start of each Organization year. Dues are due when you join and each year after that. If paying dues would cause a hardship, you can ask the Board to reduce or waive them.
Section 3. Voting Rights. Every member in good standing gets one vote at general membership meetings. Membership cannot be transferred to someone else.
Section 4. What "Good Standing" Means. You are in good standing if your dues are current or have been formally waived. Only members in good standing can vote, hold office, or serve on committees.
Section 5. Leaving or Being Removed. You can resign at any time by letting the Secretary know in writing. A member can be removed by a two-thirds vote of the Board for conduct that is harmful to the Organization, but only after the member has been given fair notice and a chance to be heard.
Section 1. Annual Meeting. We hold one Annual Meeting each year, in July or August just prior to the beginning of each school year, at a date and place chosen by the Board. At the Annual Meeting, we share reports on Organization activities and finances, elect officers and directors, and handle any other business on the agenda.
Section 2. Regular Meetings. We hold regular membership meetings at least 1 time every 1–2 months throughout the school year. Members will be notified at least 7 days in advance.
Section 3. Special Meetings. A special meeting can be called by the President, by a majority of the Board. Members must be notified at least 10 days, but no more than 60 days, before a special meeting. The notice must state what the meeting is about.
Section 4. How We Send Notices. Meeting notices can be sent by mail, email, or posted on the Organization's website or social media. The notice must include the date, time, place, and, if the meeting is a special meeting, the purpose.
Section 5. Voting. Each member in good standing gets one vote. Unless these Bylaws say otherwise, a simple majority of members present decides the outcome. You cannot vote by proxy. You must be present to vote.
Section 1. What the Board Does. The Board runs the Organization. The Board sets policy, approves budgets, authorizes spending, and makes the decisions needed to carry out our mission.
Section 2. Size and Makeup. The Board consists of the elected officers (see Article V) plus up to three Officers-at-Large elected by the membership. The total Board size is between four and eleven people.
Section 3. Who Can Serve. Any Organization member in good standing who is at least 18 years old can serve as an officer, as long as they don't have a conflict of interest from their role at the school. No more than one person from the same immediate family (spouse, partner, parent, child, or sibling) can serve on the Board at the same time.
Section 4. Terms. Officers serve one-year terms, from July 1 through June 30. No one can serve in the same position for more than three years in a row. After sitting out for at least a year, they can run again.
Section 5. How Officers Are Elected. Officers-at-Large are elected by the membership at the Annual Meeting by majority vote for the following fiscal school year.
Section 6. Filling Vacancies. If a Board seat opens up before the term ends, the remaining Officers can appoint someone to fill it by majority vote. That person serves only until the end of the original term.
Section 7. Removing an Officer. An Officer can be removed by a two-thirds vote of members present at a meeting where a quorum exists, as long as the notice of removal was included in the meeting notice. The full Board can also remove an Officer unanimously (with the Officer in question not voting) for serious reasons like breach of fiduciary duty, illegal conduct, or missing three or more consecutive Board meetings without a good excuse.
Section 8. Board Meetings. The Board meets at least once every 1–2 months during the school year. Special Board meetings can be called by the President within at least three days' notice. The Board can also make decisions without a meeting if all Officers agree in writing.
Section 9. Directors and Officers Are Volunteers. Directors and Officers are not paid. They can be reimbursed for reasonable, documented expenses approved by the Board.
Section 1. Our Officers. The Organization has four officers: President, Vice President, Secretary, and Treasurer. The Board can create additional officer positions if needed.
Section 2. Election and Terms. Officers are elected by the membership at the Annual Meeting and serve one-year terms. An officer can serve in the same role for up to three consecutive years. All officers must be members in good standing when elected and throughout their term.
Section 3. President. The President runs our meetings, serves as the Organization's chief executive, is an authorized signer on Organization accounts, appoints committee chairs (with Board approval), represents the Organization to the Director(s) and the public, and handles whatever else the role requires.
Section 4. Vice President. The Vice President supports the President, steps in whenever the President is unavailable, takes over if the President's position becomes vacant, oversees programs or committees assigned by the Board, and helps with whatever is needed.
Section 5. Secretary. The Secretary keeps minutes of all Organization and Board meetings, maintains the membership list, sends out required meeting notices, keeps the Organization's non-financial records, handles official correspondence as directed, and files required state paperwork.
Section 6. Treasurer. The Treasurer holds and safeguards all Organization funds, keeps complete and accurate financial records, presents financial reports at every Board meeting and the Annual Meeting, prepares or oversees the annual budget, makes sure all required tax filings are done on time (including IRS Form 990), and is an authorized signer on Organization accounts.
Section 7. If an Officer Position Opens Up. If an officer position becomes vacant, the Board will appoint a qualified member to finish out the term. An officer can be removed by a two-thirds vote of the Board for good cause, after being given notice and a chance to respond.
Section 1. Standing Committees. The Organization has four standing committees that are always active: Fundraising, Educational Programs, Membership, and Communications. The Board can create more standing committees by vote.
Section 2. Special Committees. The Board or President can create temporary committees for specific projects. A temporary committee wraps up when its task is done or at the end of the Organization year, whichever comes first.
Section 3. Committee Leadership. Committee chairs are appointed by the President with Board approval and serve one-year terms. Each committee must have at least two members, appointed by the chair in consultation with the President.
Section 4. What Committees Can and Can't Do. Committees can only do what the Board specifically authorizes them to do. They cannot approve spending, sign contracts, or take any action that legally binds the Organization, unless the Board has already approved it in the budget or by vote.
Section 1. Our Financial Year. Our fiscal year runs from August through May, unless the Board changes it.
Section 2. Annual Budget. The Board adopts a budget before each fiscal year begins and presents it to the membership at the first regular meeting of the year. Any unplanned expense over $500.00 must be approved by the Board before being spent.
Section 3. Who Can Sign Checks. All checks and payments require the Treasurer's signature plus at least one other authorized signer designated by the Board. For any payment over $500.00, either the President or Vice President must also sign.
Section 4. Keeping Organization Money Separate. All Organization funds go into bank accounts held in the Organization's name at institutions approved by the Board. Organization money is always kept completely separate from School, district, or personal accounts. Organization funds are never mixed with anyone's personal funds.
Section 5. Financial Records and Reports. The Treasurer keeps complete, accurate financial records. Written financial statements, including a balance sheet and a revenue/expense summary, are presented at every Board meeting and at the Annual Meeting. Any member can review the financial records by submitting a reasonable written request.
Section 6. Annual Financial Review. We review our finances at the end of every fiscal year. If we brought in less than $49,999.00, an internal committee of at least two members (who are not signers on Organization accounts) can conduct the review. If we brought in $50,000.00 or more, we hire an independent CPA to do it. Results are shared at the Annual Meeting.
Section 7. Fundraising Rules. Every fundraiser must be approved by the Board, follow Texas law and School district policies, clearly identify the Organization as the organizer, be consistent with our charitable mission, and honestly represent how the money will be used. We keep records of all fundraising activities and what they brought in.
Section 8. No Personal Benefit. No Organization earnings go to benefit any individual. Officers, directors, and committee members serve as volunteers. If someone spends their own money on Organization business, they can be reimbursed for actual, documented costs. Reimbursement requires Board approval and without the person voting on their own reimbursement.
Section 1. Our Policy. The Organization maintains these signed Bylaws. Every officer signs the Bylaws each year saying they understand and will follow it.
Section 2. When a Conflict Comes Up. If a Director, officer, or committee member has a personal or financial interest in something the Board or a committee is deciding, they must say so right away. The disclosure gets recorded in the meeting minutes.
Section 3. Stepping Aside. If you have a conflict, you must: (a) stay out of the discussion and then vote on that issue; (b) leave the room if the rest of the Board asks you to; and (c) not try to influence how others vote.
Section 1. We Are Independent. The Organization is its own organization. We are not a department, arm, or agent of the school or the school district. We run our own affairs and make our own decisions.
Section 2. Working Together. We work cooperatively with School administration on any activities held on School property or involving students, and we follow school district policies that apply to booster clubs.
Section 3. School Staff Don't Run the Organization. School employees do not control how the Organization spends its money or how it operates, unless they are serving as elected Organization members or directors in their personal capacity.
We follow the current edition of Robert's Rules of Order, Newly Revised, for meeting procedures, unless our Bylaws or our own rules say something different.
Section 1. How to Amend. These Bylaws can be changed by a two-thirds vote of members in good standing at any membership meeting with a quorum, but only if: (a) the proposed change was submitted in writing to the Secretary at least 30 days before the meeting, and (b) members received the full text of the proposed change at least 15 days before the meeting.
Section 2. Emergency Changes. If there is a genuine legal emergency, the Board can adopt a temporary change by a 75% vote of the full Board. That change must be brought to the membership for approval at the next regular meeting. If members don't approve it, it goes away.
Section 1. How to Dissolve. The Organization can be dissolved by a two-thirds vote of the full membership in good standing at a meeting called for that purpose, with at least 30 days' written notice to all members.
Section 2. What Happens to Our Assets. If the Organization closes, we first pay off all debts and obligations. Whatever is left goes to one or more charitable or educational organizations that qualify under Section 501(c)(3) of the Internal Revenue Code. Nothing goes to members, directors, or officers personally. We will not distribute assets in any way that would violate Section 501(c)(3) or Chapter 22 of the Texas Business Organizations Code.
The Organization will stand behind its directors, officers, and committee members. If someone faces a lawsuit, legal costs, fines, or a settlement because of something they did in good faith while serving the Organization, we will cover those costs to the fullest extent allowed by the Texas Business Organizations Code.
Section 1. Everyone Is Welcome. The Organization does not discriminate in membership, activities, or programs based on race, color, national origin, religion, sex, disability, or any other characteristic protected by law.
Section 2. Politics. The Organization does not endorse, oppose, or campaign for any political candidate. We also do not spend a substantial amount of our time or resources trying to influence legislation. This is required to maintain our nonprofit tax-exempt status.
Section 3. Public Access to Our Documents. We make our tax-exemption application, annual tax returns (Form 990), and any other legally required documents available for public inspection upon request.
Section 4. Electronic Notices Are Fine. Any notice or communication required by these Bylaws can be sent electronically, by email, through our website, or using social media, as long as the recipient has agreed to receive messages that way.
These Bylaws were adopted by the founding members of Youth & Government Booster Club of Allen at a meeting held as recorded in Organization records, and signed by the President, Vice President, Secretary, and Treasurer.
